TUIC is committed to safeguarding the privacy of everyone who uses our services. This policy sets out how we will use your personal data.
This policy reflects our duties under the General Data Protection Regulation 2016 (GDPR), the Data Protection Act (1998) and all applicable Privacy and Electronic Communication Regulations. It describes how we use personal data fairly, keep it secure, make sure it is accurate and uphold your rights as a data subject.
This policy does not apply to other organisations to which we may link and whose privacy policies may differ.
Please read the following policy to understand how your personal information will be treated. It may change from time to time, so please check back periodically. It was last updated in November 2022.
Who we are
TUIC is the data controller for the information you provide. Our address is: TUIC Hub, Commercial Unit 1, Wauchope Avenue, Edinburgh, EH16 4BJ
TUIC’s Data Protection Officer can be contacted email@example.com
How TUIC uses your personal data
We routinely use your personal data for the following purposes:
Accessing your personal data within TUIC
Some of your personal data will be available to TUIC’s employees, volunteers, board members and others formally instructed by TUIC for the purposes of carrying out our business.
The type of personal data shared will be relevant to the purpose for which the data is used, so for example, unless you have expressly asked us not to.
TUIC uses industry standard efforts to safeguard the confidentiality of your personally identifiable information, such as firewalls and SSL (secure socket layers). We make every effort to protect the loss, misuse and alteration of information under our control. However, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
TUIC takes data security extremely seriously. Any data protection breaches are handled in line with our TUIC breach reporting policy
Sharing your personal data with third parties
By third parties, we mean organisations that are not TUIC.
We share your information with third parties such as:
Transfers overseas and safeguards
We do not routinely transfer your data outside of the UK. Where it is necessary, we ensure appropriate data protection measures are in place.
Retention of data
Retention means how long we keep your data for. We do this in accordance with TUIC’s data retention policy.
Your rights as a data subject
You have rights as a data subject. These rights are:
There are some types of data processing that we only do if you have given us your consent. These are:
You are in control of what consent you give us. You can withdraw your consent at any time by emailing firstname.lastname@example.org
or contacting your local TUIC hub. There will also be instructions on how to unsubscribe included in any direct marketing message that we send to you.
Data collected on our website
Personal data collected by this website will only be used for the purposes (or closely related purposes) for which it was collected.
We may use your personal information to:
All emails that we send you are tracked. This helps us to ensure that you only receive emails from us that are of interest to you. You can unsubscribe from emails at anytime by clicking the ‘unsubscribe’ button at the bottom of an email.
When on our website, data may be stored on a “cookie”. This is a tiny element of data that our site can send to your browser, which may then be stored on your hard drive. This small amount of information does NOT contain any private information stored on your computer.
Social media buttons
On many of the pages of the site you will see ‘social buttons’, such as share buttons for Twitter, You Tube ‘Like’ buttons or subscription buttons. When you click on any of these buttons, these sites will be registering that action and may use that information. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
External web services
We use a number of external web services on the TUIC site, mostly to display content within our web pages. For example, to display images we sometimes use Instagram; to show videos we use YouTube. This is not an exhaustive or complete list of the services we use, or might use in the future, when embedding content, but these are the most common. As with the social buttons, these sites may use information about usage of embedded content. If you are not logged in to these external services, then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.